Local, Private, and Shared Workspaces

Choose a workspace’s Visibility when you create it:

Local: keep work on one device

Guests can only create Local workspaces. Signed-in users can choose Local too.

Local workspaces cannot be shared, included in cloud backups, or changed to Private or Shared later. Signing up does not change this. Export your writing and download important files before clearing local data or replacing your device.

Private: choose who has access

Use Private for work you want on several devices or want to share with selected people. The workspace owner can add organization members as Editor or Viewer in workspace settings.

Invite someone to the organization before adding them to a Private workspace.

Shared: include the whole organization

Use Shared for work everyone in the organization should see. Organization Owners and Editors can edit it; Viewers can read it.

Change access later

With the required permission, open Workspace Settings → Visibility to change between Private and Shared.

Changing Shared to Private removes organization-wide access. Add anyone who should keep access using the private sharing controls.

If only Local is available when creating a workspace, sign in or create an account to use cloud workspaces.