Roles and Permissions
Roles keep collaboration predictable. Give each person only the access they need.
Organization roles
| Role | What they can do |
|---|---|
| Owner | Manage organization details, members, invitations, workspaces, content, billing, backups, and the Audit log. |
| Editor | Create and manage workspaces and content. They can view organization members but cannot manage organization administration. |
| Viewer | Open Shared workspaces and content without changing them. |
Only owners can change member roles or remove members. Keep at least one trusted owner responsible for billing, access, and recovery tasks.
Private workspace roles
Private workspaces can grant individual organization members one of two roles:
- Editor can change that workspace’s content.
- Viewer can open it without making changes.
The workspace owner can change or remove these grants and can transfer workspace ownership to another eligible organization member. Transferring ownership changes who controls the workspace’s private sharing settings, so confirm the recipient before continuing.
Organization roles control Shared workspaces. A Private workspace’s role controls that member’s access to the Private workspace, so an organization Viewer can be granted Editor access to selected Private work without becoming an organization Editor.